The idea for a post entitled Organised Chaos arose when somebody asked me a  question a few days ago about how I organise my research when I’m writing a new book. I gave, what was for me, quite a sensible answer. Thinking about it afterwards, I realised that I actually do have a system for this. Many other areas in my life bumble along without much of a plan, but when it comes to writing, I’ve learned what works and I stick to it.

I’m not sure if my system would work for anybody else, but I know that I quite like reading other people’s ideas about organisation, so I thought I’d share the tools I use, in case any of them come in handy for other people. At the very least, you can all have a good laugh at them.

My writing life is very complicated, and every time it threatens to get easier, I find new ways to complicate it further. I’ve published eleven historical novels so far. The earliest two were standalone books but all of the others are linked in some way, although I’ve written them at different times and they are all set at different points of my timeline. So, the Peninsular War Saga begins in 1802 and I’ve published five books, taking me to the end of 1812 and I’m now working on book six. The Manxman series has two books so far and begins in 1806 with the second one taking us into 1810. The two Regency romances are set in 1816 and 1818. In addition, I’ve written eight short stories, all of which are linked to the main books and run from around 1809 through to Waterloo in 1815.

Characters move regularly between the different series. Because I had already published the first four Peninsular books and the two Regencies before I started the Manxman series, I’m not writing the books consecutively. This means that I need to constantly be aware of what my characters do or don’t already know and whom they might have met at a different part of the timeline. I’m time hopping every time I start a new book, which means I need to keep very good records of my characters, even the minor ones. Before I had set up a good system, I discovered during editing that several soldiers who died at Assaye or Talavera were up and fighting again at Bussaco, it was like an episode of the Walking Dead.

A good example of the challenge of this is Giles Fenwick. I first wrote about Giles in one of the Regency romances, where in true romantic hero style, he is a cynical war veteran, emotionally shut down and struggling with what we would call PTSD today. He’s also an Earl. There is a brief mention of his wartime service, where he spent part of his time as an exploring officer.

I then decided to use him in a short story set during the war, and also to introduce him as a minor character into the Peninsular War Saga. From there, I was writing about Walcheren in the second Manxman book and realised that I’d mentioned somewhere that Giles had been there, so introduced him as one of my main characters. Now I’ve moved back to the Peninsula, I’ve given him a bigger role there, but need to remember that Walcheren, although it was the last book I wrote, was four years ago for Giles. Is anybody else confused yet?

I use several tools to keep on top of my characters and my research.

Character List Spreadsheet

This one speaks for itself, really. I use Excel and when I’m editing, I check every single character against this list and add any new information. It has columns for all the basic information such as name, age, physical appearance if I’ve mentioned it, family relationships etc. Then there is a notes column where I can not any significant role the character has played in the book. I don’t use this much for the main characters, since I know what they’ve been up to, but it’s useful to remember, for example, that Private Thompson sometimes acted as orderly and valet to Colonel Wheeler, because it means I’ll be consistent about that. A very important column is headed ‘Death’ and I record the date and how they died. This avoids any zombie resurrections, which is always what we want. I keep a single list for all the books, since the characters move between them.

Book Folder

For each book I’ve written or am about to write, I create a book folder. Everything associated with this book, is stored in the one place, including the book itself, the blurb,  the online source folder, book covers, pictures I might like to use on the web page for the book and an ideas folder.

Online Source Folder

In the early days, I used to bookmark really useful sources which are available online, but I found that I was losing track of what I’d found. I might remember reading something about promotion without purchase, but couldn’t remember where. These days, I create a new research folder every time I start a new book and keep it in the same place as my Scrivener files, and I’ll store links to good online resources relevant to this book all in the same place, under headings that make sense to me. It saves a lot of time searching online for something I’ve already found.

Ideas Folder

Every book in the series has a provisional title, even those I’ve not yet written. I might change that when I come to write it, in fact my current work in progress has just been changed from an Unrelenting Enmity to An Unmerciful Incursion to reflect the change in emphasis of the storyline. This means that if I have a sudden idea while writing one book, that I might like to use in a future book, I can make some notes and store them in the folder.

Notebook

When it comes to the day to day planning for a book, I have to use an old fashioned notebook. Scrivener, which I write with, has the facility to store research and planning notes, and I tried it. I’ve also tried other software such as Aeon, for doing timelines. None of these worked for me. While I’m typing, I much prefer to reach for a book than have endless tabs open on a screen, it just works better. 

It’s also an excuse to use a selection of lovely notebooks. A plain A4 pad would work perfectly well, but of course I don’t use that. As you’ll see from my current notebook, I work best with cute animals, but I’m flexible.

In my notebook, I keep a detailed timeline, almost a diary, of what happened during the period I’m writing about, with quick references to books if I found something particularly useful. I leave a lot of space between dates.  Once I’ve got the historical timeline worked out, I’ll go back as I’m writing, and slot in my fictional characters, so that I can weave my own story into the fabric of the historical events. It’s a bit like a diary, and it can change the direction of the book if I find out something interesting while I’m putting this together.

A good example of this is the shipwreck of the Venerable in 1809 off the coast of Walcheren. I first learned about this from the autobiography of Dr McGrigor, who was on the ship, and I slotted it into the timeline, and read about it. It occurred to me that it might be interesting to mention this in the novel, but I wanted to know a bit more about it. McGrigor mentioned two ladies aboard as well as some soldiers wives below decks, and I went through the sources I was using to try to find out more. In the bibliography of a thesis I’d been using, I came across a reference to the diaries and letters of Captain Codrington, whose wife was one of the ladies on the ship. These were available online and were pure gold. I also realised, to my surprise, that it gave me the opportunity to give a much bigger role to the heroine of my previous book as it was a way of bringing her out to join her husband along with Jane Codrington.

In addition, reading the Codrington letters, which were fairly addictive, gave me an idea for a future book in the Manxman series, which immediately went into the ideas folder. The Venerable shipwreck was added into my timeline along with a lot of useful information gleaned from a friend who was doing research on Sir Home Popham and was able to send me photos of the original logs of the ship during this period along with a huge amount of other useful information.

Along with the timeline, I also write a plan in my notebook. Initially this is just an outline, but once I’ve got the storyline clear in my head, I do a detailed chapter by chapter plan. This will probably change a few times, so by the time I’ve finished, I’ll have several of these in the book. I also have a page for each character who has a point of view in the book, so that I can scribble notes about their development, motivation and role in the story.

I find maps useful. I own a fabulous Peninsular War Atlas, which is marvellous for all the major battles but I also need to be able to trace the routes my characters take when marching. A lot of the diaries and letters published are great for this, particularly Wellington’s correspondence, since you can see where headquarters was situated on the march by the headings of his letters. I have a beautiful set of his correspondence which my husband bought me for our 25th wedding anniversary and I use them all the time, they’re the joy of my life.

To keep track of where we are, I use Google maps to trace what I know of the routes taken. Most of this is done online as I go along, but occasionally it’s useful to have hard copy to keep referring back to. For example, I’ve printed out a couple of maps and put them in my notebook for book six, showing the location of Wellington’s various divisions through winter quarters. It’s a quick and easy reference tool and stops me making stupid mistakes, such as sending Colonel van Daan to visit the fifth division for a couple of hours when it would actually have taken him a couple of days to get there.

I also keep handy lists in the notebook. At the beginning of each book, I make a new list of my fictional brigade, by battalion and company, and include most of the officers and any significant NCOs and privates. This is a simple word document, which I update when I start a new book, removing anybody who has died, noting promotions and transfers. I then print it out and stick it in the notebook for easy reference. Other lists are specific to each book; I’ve compiled one of Wellington’s staff at HQ since that’s important for this book.

My notebook probably looks chaotic to anybody else, but it’s the basic tool that I work with every day. I started using this method for book four and I love it. I don’t throw the notebooks away when the book is finished, so I have a collection of them now, and they’re quite fun to look through to see how the book developed as I was writing it. More importantly, it stops me writing quick notes on scraps of paper which I then lose. Anything that I need to write down while writing this book goes in that notebook.

Sticky Notes and tags

When I’m first reading up about a campaign, I use a lot of sticky notes and tags to mark pages or sections that are particularly useful. As with notebooks, I much prefer cute tags to plain yellow post it notes, and Sir Charles Oman is currently sporting a fine collection of sea bird tags and Me to You bear post it notes. I’ve got some llama ones that I really like as well. It’s best to be an adult about these things. I don’t make a lot of notes from books, I simply keep the books to hand and refer to them directly as I’m writing.

The End

There’s a magical feeling when the last word is typed, the last edit is done, and the book is finally out there for people to read. One of the great things about writing a series, or even two, is that people are waiting for the books, particularly the Peninsula ones. It can also feel a bit sad. For months, occasionally as long as a year, I’ve lived with these people in my heads every day and now they belong to somebody else. I’ve no control over what people will think of them. Some people will love them, a few won’t, and will say so very vocally in reviews. 

There’s a little ritual that I go through once the book is published, clearing my desk. I remove all the tags from the books and put them back on the shelves, I do a final backup of my computer files to make sure and I close my notebook and put it on the shelf with the previous ones. The desk looks empty and very tidy, usually for about twenty-four hours.

Then I get a new notebook out. I always have a stash, I can’t stop buying pretty notebooks. I write the title of the next book on the cover and I put it on my desk. I sit down at my computer and open a new Scrivener file.

And it all begins again.

I hope that “Organised Chaos” gives a little insight into how I work, and answers my reader’s question. I’d be interested to hear how other writers go about organising their work.

The post Organised Chaos appeared first on Lynn Bryant’s Writing with Labradors.

Writing about writing is something I rarely do. Most of my blog posts are either historical or centre around life with Labradors on the Isle of Man. I’ve read some fantastic posts about the writing process from other authors, but I’d rather come to the conclusion that I’m not particularly introspective when it comes to my own work. I love what I do, but I don’t spend a lot of time analysing it and I dread the interview question “what made you become a writer?”. The best answer I could give to that is “I couldn’t help it.”

Recently, however, something has happened to change my outlook on this. I was asked to teach a creative writing course as an evening class at the University College Isle of Man. This was a new experience for me, although I’ve done training and work in schools, but the idea of designing a course was irresistible. It was a short course, really just to test the water, four weeks on writing fiction, but it has made me think about my writing in a way that I don’t think I have before.

The course ended this week and seems to have been a great success; I really enjoyed it and I think the participants did too. I’ve been astonished at how much I’ve learned from working with them and watching their process as they began their stories, met their characters and studied themes and plot and dialogue. But best of all, it has made me go back and revisit some of my books, thinking again about how and why I do what I do.

In order to teach something, you have to be able to break it down and I’ve found it easier to do this, as I’ve recently been working on revising one of my earliest books. The Reluctant Debutante was a Regency romance which I originally wrote when I was trying the traditional publishing route, and it was designed for the Mills and Boon historical market. I was unsuccessful with it, although it did get some very positive feedback.

When I decided to try self-publishing, I had no idea what I was doing, so I chose to publish my three standalone novels first, using them to test the waters before publishing the Peninsular War Saga. I wasn’t expecting much in the way of sales and did no real publicity. The first two books bombed as much as I had expected, but the third, my Regency romance, began to sell. I tried a free promotion and the uptake was huge. A few reviews trickled in and a few Goodreads ratings. Off the back of that, I began to get some sales of the other two books. Surprisingly, although never a bestseller, The Reluctant Debutante was my most popular book for a long time; a tribute to the enduring popularity of the Regency genre.

I’ve explained elsewhere why I was never really happy with that book. Occasionally I would get another review, many of them good and one or two absolutely terrible. Like all authors, I hate bad reviews, but I’ve learned to take them philosophically. My problem with this book, was that I kind of agreed with them.

After the publication of An Untrustworthy Army and before really getting stuck in to writing This Blighted Expedition I finally decided to do something about The Reluctant Debutante. I’d not read it through since I published it, and doing so was something of a shock to my system. It wasn’t that there was anything fundamentally wrong with the plot, it’s just that it really wasn’t very well written. The dialogue, always my strong point, was the best part although I don’t think it represented the characters as it should have. But the point of view was all over the place, the structure was messy and there was no clue as to the theme, even though I knew what it was in my head.

I’ve been revising this book along with teaching my course, and doing so has been incredibly useful, as it enabled me to break down the book and look at it in the way I was encouraging my students to do with their own writing. In the end, I didn’t need to change as much as I thought I would. I let the characters tell their story, but I was far clearer about the story they were telling. I gave them a voice, not just in the words they spoke but also in the thoughts they had, the internal dialogue which is so clear in some of my later books but which I seemed to have missed out entirely in this early effort.

I’m cautiously pleased with the result, and given that Giles is a minor character in the Peninsular War Saga and has a major role to play in my current book, I’m happy now, with the way he’s turned out. Part way through the first draft of This Blighted Expedition, I’m conscious of how much I’m applying some of the lessons I’ve learned to my new story.

You can write a very good book without reading a thing about crafting fiction. But personally, I think the work I’ve done in the classroom with my students, has made me a better writer. Certainly it has made me a more self-aware writer. I’m deeply grateful to them for their questions and contributions and endless curiosity about the writing process, both mine and theirs. I hope they all come back for another course and I really hope they all carry on writing. Every one of them has a different style and a different sphere of interest, but I think they have talent. I’m so grateful to University College Isle of Man for giving me the opportunity to teach this course and I hope to do more in the future.

“When one teaches, two learn.” (Robert Heinlein)

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